Before you start: Please note that permissions to your access profile may be required to perform the following steps. We invite you to validate your access with your software administrator.
Entering a purchase in a supplier file enables the expense to be entered in the accounts and at supplier level.
Step 1: In the Finance tab of the supplier file, OR in the Finance tab of the general menu, click on "Purchase":
Step 2: Complete the supplier purchase by entering the following information:
Purchase date (corresponding to the date on your supplier's invoice)
Supplier's invoice number
Reference, if applicable
Transaction description
Expense account to be allocated
Office, if applicable
Pre-tax purchase amount
Taxes (NB: these are calculated automatically, but the amounts can be edited)
Where applicable, you can also use this window to split the supplier purchase into one (or more) folder(s), in order to create the disbursements to be invoiced to the customer at the same time.
To do this, complete the "Distribution" section:
The file in which the disbursement is to be registered;
The date of the disbursement;
The activity code to be used for the disbursement;
Disbursement description (which will appear on the customer's invoice)
Amount to be allocated (this is the amount before taxes)
Disbursement activity recipient (by default, this is the employee responsible for the file).
Once all the required information has been entered, click on the green checkmark to complete the purchase:
