The "Manage Property in-Trust" tile allows you to keep a history of assets held in-trust in the name of clients. Through the "Manage Property in Trust" tile, it is possible to record the following information:
Where the property is placed
When did the taking of possession take place
When the property has been delivered to the client or his agent
The "Manage Property in-Trust" tile is accessible through the "Functions" tab of the relevant matter.
Step 1: From the "Manage Property in Trust" tile, click on the "+" icon in the upper right corner to add an asset.
Step 2: Specify the type of property via the drop-down menu.
Some types of goods are proposed by default in the drop-down menu, which can be edited by the Classification tool.
Step 3: Enter a description to specify the nature of the property.
Step 4: Click on "Add" in the "Transactions" section to add the transaction type.
The types of transactions available are possession, where the client surrenders property to be held in-trust, and delivery, where property is given to the client or the client's representative.
By default, in a transaction of type "Take possession", the name of the client is proposed in the "Received from" section and that of the current user in the "Delivered to" section.
In a transaction of type "Delivery of possession", the name of the current user is proposed by default in the "Received from" section and that of the client in the "Given to" section.
This information can be changed manually and/or another person selected by clicking on the magnifying glass.
Step 5: Check the "Generate receipt" box to generate a receipt.
Step 6: Confirm receipt production.
Step 7: Add a description to the receipt.
Step 8: Save with the green check mark.
Once the receipt is accepted, it will be generated as a report and can be printed or saved in .PDF format.